Virtual Assistant Packages Hourly Based vs. Hourly Pricing featured image with title

Virtual Assistant Packages: Project vs. Hourly Pricing

Starting a virtual assistant business comes with a lot of decisions to make like how to price your virtual assistant packages.

Should I offer virtual assistant packages for a monthly fee based on a project price, or should I stick to the hourly pricing model?

In this post, we are going to break down these two pricing models that are common ways to price your services when you want to create your virtual assistant packages.

We will discuss the virtual assistant packages based on project vs. hourly pricing, and what the pros and cons are of each. Plus, what criteria you can use to help you decide which is the right one for your business?


Virtual Assistant Packages

What are virtual assistant packages?

Virtual assistant packages are a very common way for virtual assistants and other freelancers to price their services. Usually, when they have a set of services or want to offer more than one specific or a niche service to a client, they will create a package bundle of services to include in their portfolio.

This pricing is predetermined for the package, so it is based on either the deliverable or a set number of hours.

Types of virtual assistant packages

Now, with that being said, there are a few different types of virtual assistant packages that you can price and package for potential clients.

Those are:

  • Hourly Retainer: you offer a set number of hours that recur monthly.
  • Project-Based Retainer: a set of deliverables that you deliver to the client monthly.
  • One-Time Project: a one-time project package with a set of deliverables that you deliver to the client. This may not be on a recurring basis, but the client could come back for additional support.
  • VIP Day Intensive: this is a one-time package that is completed and delivered to the client in 1 day. The package does not recur, but this type of service can typically be priced a little higher. (This is how a lot of the LFA women level up their businesses to premium pricing).

For more information on virtual assistant packages, how to set up packages, and common pricing mistakes read this blog post about How To Create Virtual Assistant Packages.


Project-Based Virtual Assistant Packages

With a project-based package, you will charge a flat rate fee for the deliverable. This fee is predetermined and is not based on how long it takes you to complete the work.

Pros of Project-Based Virtual Assistant Packages
  • Rewards (or does not penalize) you for getting faster and better at your job.
  • No need to track your time.
  • Allows you to charge different rates for a single package based on your skill level for each service in the package.
  • Allows for easier invoicing each month.
Cons of Project-Based Virtual Assistant Packages
  • You can lose money if a task takes longer than you expected, and charged for.
  • It’s easier for scope creep (when a client asks for more work to be completed than what is in the package) to occur.


Hourly-Based Virtual Assistant Pricing

Hourly pricing is when you, as a virtual assistant, charge your client a set hourly rate. Your client will purchase a package of hours from you.

So, for example, you will perform 30 hours of work, and get paid a predetermined $30 per hour for that 30 hours, each month.

Generally, a good range of packages to offer are 10, 20, and 30 hours a month.

Each package will include services that you will help the client with at a set price for those services each month.

Pros of hourly pricing
  • Good starting point for new virtual assistants to learn how long things will take to complete.

virtual assistant packages visual example


Cons of hourly pricing
  • You can lose money after you get faster at your client’s tasks. This can cause you to take on more and more tasks, without a pay increase, to meet your monthly hours for each client.
  • You can have unpredictable income each month by focusing on completing the tasks which could decrease as you get faster at your work.
  • Your hours can fluctuate each month, depending on the work and client needs.


What Should You Choose: Project vs. Hourly Pricing?

So, which of these types of virtual assistant pricing packages should you offer in your virtual assistant business?

Well, that depends honestly. You could start at an hourly rate in the beginning to get an idea of how long tasks will take you. Then you should transition to a monthly package.

I think the pros outweigh the cons with package pricing versus hourly. BUT I think the best practice, and the way I teach it in The Live Free Academy, is to combine these 2 pricing ideologies–especially when you are just beginning to plan your virtual assistant packages!

To do this follow this simple process:

1. Use the base experience table below to determine your hourly rate.

beginner specialist expert pricing visual

2. Break down deliverables or hours into the parts of your package.

3. Add them up using the Pricing Calculator. (If you are already a member of the Live Free Academy, you already have access to this awesome tool!)

If you are not yet a member and only want help with pricing, check out The Ultimate Pricing Calculator!

4. Add in any additional costs needed to provide this service.


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Do you want additional help with determining your virtual assistant services and packages? Grab the Freelance Skills Assessment right here! The Skills Assessment is my free tool to help you brainstorm your strengths, the experience you have, and how you can leverage it into helping online businesses so you can work from home!

Are you ready to start your virtual assistant business but want a step-by-step plan to launch fast so you can start working from home ASAP? The Live Free Academy is the virtual assistant course you need to start and grow your virtual assistant business. With training videos on creating your virtual assistant packages, tools like The Ultimate Pricing Calculator, workshops, and exclusive job leads you will be working with clients from home ASAP!



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